Set the timing once
Decide how many days before each period the cycle steps should run: creating the shifts, opening staff interest, generating the draft roster, and publishing. The defaults give three weeks of lead time.
Smart Rostering
The roster that advances itself.
BondiByte can run each roster period through the cycle on its own timing, instead of waiting for someone to start.
What you get with Scheduled roster automation.
- Scheduled, per-period automation
Each roster period moves through the cycle on its own timing, instead of waiting for someone to kick it off.
- Publish reminders to managers
Managers are nudged at the right moment to review and publish, so nothing stalls.
- Owners govern automation use
You decide how much runs automatically, with full control to dial it up or down.
Why it exists
The problem it solves.
Somebody has to remember to build next fortnight's roster, and everything downstream waits on them. When that person is on leave, the cycle slips: shifts are created late, staff find out their hours at the last minute, and managers publish under pressure. A roster cycle this regular should not depend on anyone's memory.
How it works
Each period advances itself
On schedule, BondiByte prepares the next roster period, creates its shifts from your pattern, opens interest where you use it, and generates draft assignments, site by site.
Managers are told at the moments that matter
Emails go out when a period's shifts have been created and when draft assignments are ready, each linking straight to the right site and period on the roster.
The review gate holds
By default nothing publishes without a manager reviewing it. Auto-publish exists, but only for sites where you deliberately turn it on, and you can be notified whenever it runs.
Reminders that refuse to be ignored
If a roster sits unpublished, the site manager is reminded on your schedule, and after your set number of reminders the nudge escalates to organisation admins so the period never quietly stalls.
What you can do.
A cycle that runs on your calendar
Every roster period moves through the same steps on the timing you set, aligned to your fortnight or month.
Per-step lead times
Separate days-before settings for creating shifts, opening interest, drafting assignments and publishing.
Milestone emails with links
Shifts created and draft ready notices land in the manager's inbox with a one-click path to the exact roster.
Publish reminders with escalation
Unpublished rosters trigger reminders to the site manager, escalating to admins after the count you choose.
Run now, on demand
Trigger the next automation step manually when you do not want to wait for the schedule.
A visible run history
See what automation did, when, and for which site and period, so the cycle is never a black box.
You stay in control.
Manager review is the standing gate. Auto-publish is opt-in per site, and you can require a notification every time it acts.
Choose the lead time and how many reminders go to the site manager before admins are brought in.
Run full automation at stable SIL sites while other sites stay manual. Each site opts in separately.
Automation work draws on your plan's automation capacity, so usage is visible and governed rather than open-ended.
Learn how to use this feature.
Frequently asked questions.
Will a roster ever publish without us seeing it?
Not unless you switch auto-publish on for that site. The default requires a manager to review and publish, and auto-publish can notify you every time it runs.
Can we change the timing?
Yes. Each step has its own days-before setting, so you control how early shifts are created, when interest opens, and when drafts are generated.
What happens if a manager misses the publish reminders?
After the number of reminders you configure, the reminder escalates to your organisation admins, so a period cannot stall silently.
Can we trigger a step manually?
Yes. You can run the next step on demand rather than waiting for its scheduled day.
How is automation usage controlled?
Automation runs within your plan's automation capacity, and you can see the run history for every site and period, so the amount of automation is always a choice you have made.
More in Smart Rostering.
Smart Rostering
Smart Rostering overview
The full rostering cycle in one supervised workflow.
Smart RosteringRoster patterns & periods
Set up your roster calendar once, capture how each site really runs, and let every future period start from that shape.
Smart RosteringShift creation & site templates
Create a whole period of shifts from your configured patterns and site or period settings, including recurring shifts.
Smart RosteringStaff interest requests
Ask the whole team who wants the shifts, in one step, and get answers you can actually roster from. Staff respond from their own portal, unsuitable responses are filtered out automatically, and interest flows straight into the roster suggestions.
Smart RosteringSuitability & hard-block checks
Critical conflicts are blocked before staff are even considered, then suitability signals rank who fits best.
Smart RosteringSmart recommendations
Once blockers clear, BondiByte ranks and prepares assignment options using the signals that matter to your operation.
See Scheduled roster automation in BondiByte
Start your free trial, or book a demo to see it with your own operation in mind.