Shift-based invoice drafting
- Drafts from completed shifts
- Selected billing line items
- Reviewable invoice lines
- Editable before sending
NDIS invoicing
Turn completed shifts into reviewable invoice drafts.
BondiByte turns completed shifts and shift billing line items into invoice drafts, so your team reviews and sends instead of rebuilding invoice lines from scratch.
Client billing details and service agreement context carry through, and every draft stays reviewable, editable, and ready for PDF or email when you are.
Video series
Watch the Invoicing series.
Short demonstrations in the real product, using made-up data. Choose a part to watch it here.
Watch the full series on YouTube (opens YouTube in a new tab)
Prepare cleaner drafts from the work already recorded.
Regeneration
- Refresh drafts when shift data changes
- Keep automatic lines current
- Preserve manual adjustments
Client billing context
- Client billing details
- Service agreement context
- Billing line items
- One connected source
PDF and email workflow
- Preview and download PDF
- Invoice email with the PDF attached
- Accounts sender context
- Reviewable before sending
Roster to invoice
From completed shifts to invoice drafts.
When billing context lives across shifts, clients, and service agreements, invoice preparation is slow. BondiByte connects that work, so drafts are prepared from what your team already recorded.
Draft preparation can be automation-heavy, so it is metered against your Automation Capacity, keeping the automated work visible as you scale. How Automation Capacity works →
Less rebuilding. More reviewing. Reviewable before sending.
- Completed shifts
- Billing line items
- Draft invoice
- Review and edit
Reviewable before sending
Ready-to-review invoices, not loose calculations.
BondiByte prepares the invoice draft while your team keeps visibility over what gets reviewed, adjusted, downloaded, or sent. Speed, without losing control.
Shift billing and claim files for support coordination, in depth.
Billing starts on the shift and ends in an invoice you review and send. Support Coordination claim files sit alongside.
Shift cost & billing line items
The gap between what was delivered and what gets invoiced is where providers lose money. The shift is where the truth lives, so that is where billing starts.
- Billing options on a shift come from the client's active service agreement, filtered to the right client, site and date
- Billable hours recorded on the shift itself, so invoice numbers come from the roster, not memory
- Multiple line items per shift where the support genuinely spans them
- Works for site-based rosters and Light Rostering alike, including community access clients
- Automatic end-of-period invoice drafts where you enable them, with a delay you choose so late edits land first
Claim files for support coordination
Catalogue item numbers and billing lines feed your invoices, and Support Coordination time becomes a claim file (CSV) per participant. When it is time to prepare your NDIS claims, the numbers are already there and they trace back to delivered support.
- The NDIS support catalogue, kept up to date for you, with prices for the National, Remote and Very Remote zones
- Invoice lines built from billing lines on delivered shifts, and claim files built from claimed coordination activities, never a separate spreadsheet
- A claim file (CSV) per participant to prepare and check your NDIS claims: registration number, NDIS number, dates, item, quantity, hours, unit price
- Your NDIS registration number filled in from your organisation profile automatically
- Claim batches that keep cycles separate, so nothing is claimed twice
- Invoices for plan-managed and self-managed participants from the same delivered-support data
Where the numbers come from.
Service Agreements & E-signature
From a configurable template with funded-supports line items to a signed, locked PDF. The agreement is where every invoice line traces back to.
Timesheets
Shifts become draft timesheets carrying pay levels and sleepover components, ready for approval and payroll.
Frequently asked questions.
Where do the line items on a shift come from?
From the client's active service agreement, filtered to the right site and date. That keeps every invoice traceable back to the agreement.
Are invoices ever sent automatically?
No. Automation only creates drafts. They stay editable and a person always decides when an invoice goes out.
Does BondiByte lodge claims with the NDIS for me?
No. BondiByte does not lodge claims with the NDIA. For Support Coordination it gives you a claim file (CSV) per participant to prepare and check your NDIS claims, and you lodge your claims yourself through your NDIS provider portal.
What does the claim file contain?
One row per claimed support coordination activity: your registration number, the participant's NDIS number, delivery dates, the support item number, claim reference, quantity, hours, unit price and GST code. It is a claim file to prepare and check your claims, not the official NDIA claim template.
Can something be claimed or invoiced twice by mistake?
Claiming creates a batch and the export is scoped to it, so earlier claim cycles are not picked up again. On the invoicing side, generation only draws in billing lines that have not already been invoiced.
How are plan-managed and self-managed participants handled?
Their delivered supports become invoice drafts addressed to the plan manager or the participant's billing contact, generated from the same shift billing data and reviewed before sending.
Go deeper into billing.
Each of these has its own page: why it exists, how it works, and the controls that stay with managers.
Feature
Shift cost & billing line items
Shifts carry client billing line items and hours so roster decisions flow straight into invoicing.
Explore Shift cost & billing line itemsFeatureClaim files for support coordination
Catalogue item numbers on every agreement and billing lines on every delivered shift feed your invoices, and coordination time is claimed in batches…
Explore Claim files for support coordinationFeatureLine items & budgets
Every funded support sits on the agreement as a line item: the NDIS code, unit price, quantity and budget, entered once. Shifts, invoices and claims…
Explore Line items & budgetsMake invoicing preparation cleaner.
Start your free trial, or book a demo to see how BondiByte connects rosters, billing line items, invoice drafts, PDF downloads, and invoice email workflows.