Funding comes from the agreement
Funded amounts, support items and rates come from the participant's service agreement line items, so the budget you track is the plan you actually agreed.
Clients & Coordination
See funding as it's consumed.
Budget burn rolls up funded amounts, consumed (billable) work, and what remains per participant.
What you get with Funds & budget burn.
- Funded vs consumed vs remaining
See funding, what's been used, and what's left for each participant at a glance.
- Per line-item breakdown
Drill into spend line by line, so there are no end-of-plan surprises.
- Over and under-spend signals
Spot under and over-spend early enough to do something about it.
Why it exists
The problem it solves.
Coordination hours are funded in fixed buckets, and running one dry without noticing means unpaid work or an awkward conversation with a plan manager. Most teams only learn where a budget stands by adding up case notes at claim time, which is exactly when it is too late to adjust.
How it works
Work draws it down
Every billable case note booked against a line consumes that line's budget at its rate, calculated from the minutes logged. Non-billable work never touches it.
Read the position at a glance
Each line shows funded, used and remaining amounts with a percentage used, and whole-plan totals sit above, so one look tells you exactly where the plan stands.
Act on early signals
Lines at 85 percent used are marked as a warning and overspent lines are marked as over. The plan's end date is shown too, with plans ending within 60 days called out so reassessment work starts early.
What you can do.
Funded vs used vs remaining, per line
See every funded support item with its budget, what has been consumed and what is left, down to the minutes logged.
Whole-of-plan totals
Total funded, total used, total remaining and overall percentage used, summed across the participant's funded lines.
Early warnings
A line reaching 85 percent used shows a warning, and a line past its budget shows as over, so intervention happens before the money is gone.
Plan end in view
The plan's end date and days remaining are derived from the agreement, with plans ending within 60 days highlighted for reassessment.
Budget position across the caseload
The caseload list shows each participant's funded, used and remaining position, so managers can scan the whole book rather than opening files one by one.
How it connects.
You stay in control.
Funded amounts change through the service agreement, not by editing a number on a dashboard, so there is one source of truth for what was funded.
A billable case note must name the funded line it draws from before it can be saved, so consumption is complete by construction.
Notes can be logged as non-billable, keeping the full picture of effort without distorting the budget.
Learn how to use this feature.
Frequently asked questions.
Where do the funded amounts come from?
From the participant's service agreement line items, including each item's code, name and rate. Budget burn tracks consumption against those funded lines.
What counts as consumed?
Billable case notes booked against a funded line. Each note consumes budget at that line's rate based on the minutes logged. Non-billable notes never reduce a budget.
When are we warned about a budget?
A line shows a warning once 85 percent of its budget is used, and shows as over once consumption passes the funded amount, at the line level and in the plan totals.
Does it tell us when a plan is ending?
Yes. The plan end date comes from the agreement dates, with the days remaining shown and plans ending within 60 days called out so reassessment reports can start early.
Is this the participant's official NDIS balance?
No. Budget burn reflects the work logged in BondiByte against your agreement with the participant. Spending with other providers is not visible here, so the NDIS plan remains the source of record.
More in Clients & Coordination.
Clients & Coordination
Clients & participants overview
Participant records with the detail NDIS operations need.
Clients & CoordinationParticipant onboarding
Create the participant record once, properly: identity and NDIS number, contact and communication preferences, the people around them, plan management, and the rostering model that matches how they receive support. Everything downstream draws on it.
Clients & CoordinationRepresentatives & consent
Record a participant's representative and exactly what they're authorised to do.
Clients & CoordinationClient billing profile
Every participant pays differently: agency managed, plan managed or self managed. The billing profile holds who pays, where the invoice goes and how it should arrive, and BondiByte checks it is complete before an invoice can be sent.
Clients & CoordinationClient history & audit trail
Key changes to a participant are recorded with who did it and when.
Clients & CoordinationSupport Coordination
The whole coordination job in one workspace: the caseload, billable case notes, plan budgets, goals, tasks, referrals, reports and claims, with a clear record of who did what for every participant.
See Funds & budget burn in BondiByte
Start your free trial, or book a demo to see it with your own operation in mind.