Core Setup

Set up pay levels for staff and timesheets.

Pay levels carry the rate context used in timesheets, cost calculations, and staff contracts. Set them up and confirm them against the relevant awards.

Overview

Pay Levels carry the rate context used by timesheets, cost calculations, and staff contracts.

They help you apply consistent rates, but you are responsible for confirming pay against the relevant awards and the Fair Work system.

Before you begin

Have the relevant award and pay information available to check against.
Set up staff profiles before attaching pay levels.

Recommended setup order

Open Pay Levels and define the levels your provider uses.
Confirm each rate against the relevant award.
Attach the correct pay level to each staff profile.
Check that timesheets and cost calculations reflect the right pay level.
Use pay-level line items in staff contracts where relevant.

Key fields and settings

Pay level

A defined rate context attached to staff and used by timesheets and cost calculations.

Rate

The pay amount carried by the pay level, which you confirm against awards.

Cost calculation

A draft cost estimate that uses pay-level context and must be verified.

Best practice

Confirm pay levels against the relevant awards before relying on them.
Attach a pay level to each staff member before running timesheets.
Review pay levels when awards or rates change.

Common mistakes to avoid

Treating pay-level cost figures as verified payroll output.
Leaving staff without a pay level before timesheets.
Not updating pay levels after award changes.

What to do next

Core Setup

Staff

Create and manage staff in BondiByte: CSV import, employment and rostering settings, staff availability, leave, unavailability and time off, evidence-backed capabilities, compliance documents, login access, and site relationships.

Timesheets and Invoicing

Timesheets

Automatic draft timesheets from rosters, staff review in the app, manager approval with pay levels, sleepover handling, and CSV payroll export for MYOB and Employment Hero.

Service Agreements and Contracts

Staff Contracts

Build an employment contract template for staff with variables and pay-level line items, generate a PDF, and send it to the staff member to sign electronically.

Need help applying this setup path?

Book a BondiByte demo and we can walk through the right setup order for your provider.

Book a demo Back to guides