Create a Pay Level

Steps

The screenshots show a demonstration organisation with made-up names. Your own screens show your organisation's details. Select a screenshot to open it full size.

1. Go to Administration > Pay Levels > Add pay level

   1 In the left menu, under Administration, choose Pay Levels. The Staff Pay Levels page opens.

   2 In the Pay levels section, choose Add pay level. The Add new pay level window opens with a blank form.

   

2. Enter the code, name and group

   1 In Pay level code, type a short code for the level, such as LEVEL_1.

   2 In Pay level name, type the name people will see, such as Support Worker Level 1.

   3 In Group, type a group if you want similar levels listed together, such as Support Worker.

   4 In Sort order, type a number if you want to control the order inside the group. Leave it as 0 otherwise.

   Fields in step 2

   Field	What it means
   Pay level code	Required. A short code that identifies the level. It is saved in capital letters, and each code can be used only once in the current pay table.
   Pay level name	Required. The name shown on the Pay Levels page and when you choose a level for a staff member.
   Group	Optional. Levels are listed by group, then by sort order, then by name.
   Sort order	A whole number. Inside a group, lower numbers are listed first.

   

3. Set the base hourly rate, then choose Create pay level

   1 In Base hourly rate, type the standard weekday hourly rate in dollars, for example 10.00.

   2 Leave Active ticked if the level should be available when you set up new contracts. Untick it to create the level switched off.

   3 Check the details, then choose Create pay level.

   4 Choose Cancel instead to close the window without saving.

   Fields in step 3

   Field	What it means
   Base hourly rate	Optional. Creates the level's first rate line, named after the level, at this rate per hour. Leave it empty to create the level with no rate lines and add the rate later with Edit pay level.
   Active	Ticked by default. An inactive level is hidden from the list until you tick Show inactive.

   Important: Type the rate your organisation has worked out from its own industrial instrument or pay agreement. BondiByte does not check the rate you enter against an Award or agreement.

   

4. Check the new Pay Level

   1 A message confirms Pay level added.

   2 The window closes and the new level appears in the list, under its group, with the Active badge and its base hourly rate.

   

What happens next

The new Pay Level appears in the Pay levels list with the Active badge, its group and its base hourly rate. If you typed a base rate, the level has one rate line, named after the level, with the unit Hour.

A new Pay Level starts with no Pay Rules, and interpretation is off for it. If you choose Pay Rules and preview on the level, it shows Interpretation disabled and No configured rule versions. The rate line does not become a rule on its own.

Choose Edit pay level to change the code, name, group, sort order or base rate, or Deactivate to switch the level off. See Edit rates on a Pay Level.

Give the level to a staff member in the Pay level field when you edit their staff record or set up their staff contract. See Create a staff member. For BondiByte to work out their pay automatically, also record a dated assignment to the level in Pay Rules and preview > Staff assignment.

Important notes

Good practice

• Use the same code pattern for every level, such as LEVEL_1, LEVEL_2 and LEVEL_3. Codes are saved in capital letters and each can be used only once in the current pay table, so a pattern avoids clashes.
• Start from a copy when a level is close to what you need. A copy brings its rate lines and rules with it, so you only adjust what differs. See Clone a Pay Level.
• Check the Base hourly rate before you choose Create pay level. If you leave it empty the level has no rate lines. A rate you type here can be changed later with Edit pay level until a published Pay Rule locks it.

Troubleshooting